Executive Aide

Job Description

We are currently looking for an Executive Aide to join our team at Case Western Reserve University. As the Executive Aide for the School of Medicine Dean’s Office, you will play a critical role in managing the daily operations of the office to ensure smooth functioning, allowing the dean and chief of staff to focus on providing leadership for the school.

Responsibilities

• Maintain calendars, coordinate travel arrangements, and serve as the information focal point for the dean and chief of staff.
• Act as a link between the dean, chief of staff, academic units, and central offices, processing complex information and resolving significant matters.
• Provide executive assistance, manage communication, and support strategic planning and program implementation.
• Engage with School of Medicine students, assist with candidate visits, serve as a department HR liaison, and conduct institutional research.
• Support financial planning and budget development, preparing reports and maintaining expense data.

Qualifications

• 10+ years of administrative experience, preferably in a university or non-profit executive office.
• Associate’s degree required; Bachelor’s degree preferred.

Required Skills

The ideal candidate will possess strong administrative, organizational, communication, problem-solving, and customer service skills. Proficiency in Microsoft programs, attention to detail, and the ability to work both independently and collaboratively are essential.

Working Conditions

This role may involve pressures associated with short deadlines and complex tasks, requiring flexibility in working hours. Candidates should be comfortable with prolonged computer and telephone use.