Executive Aide

Job Description

We are looking for an Executive Aide to join Case Western Reserve University. As the executive aide for the School of Medicine Dean’s Office, you will oversee daily office operations, manage schedules, and serve as a liaison between the dean, chief of staff, and various academic units. This role requires a high level of independence and the ability to handle complex, time-sensitive information with confidentiality.

Responsibilities

• Manage office operations efficiently, including scheduling, travel arrangements, and mail monitoring.
• Serve as a key link between leadership and academic/administrative units, providing excellent service and resolving significant issues.
• Provide executive support to the dean, handle communications, and assist with strategic planning.
• Act as a point of contact for School of Medicine students and assist with HR functions and special projects.
• Conduct institutional research, prepare reports, and assist with financial planning and budget development.

Requirements

• At least 10 years of administrative experience, preferably in a university or non-profit executive office.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational and communication skills, ability to work independently and collaboratively, and proficiency in office technologies.

Working Conditions

This role involves managing short lead times, conflicting priorities, and varied schedules. Flexibility, attention to detail, and the ability to work under pressure are essential.

Diversity Statement

Case Western Reserve University is committed to Equal Opportunity and Diversity. We encourage applications from all qualified individuals, including women, veterans, and underrepresented minorities.