Executive Aide

Job Description

We are looking for a dedicated Executive Aide to join Case Western Reserve University in the School of Medicine Dean’s Office. As the executive aide, you will play a crucial role in managing the daily operations of the office, ensuring smooth functioning and enabling the dean and chief of staff to focus on providing leadership to the school.

Responsibilities

• Maintain calendars and coordinate travel arrangements for the dean and chief of staff.
• Act as a liaison between the dean, chief of staff, academic units, and administrative offices.
• Provide executive assistance to the dean, including administrative functions and communication with faculty.
• Participate in strategic planning, recommend improvements, and assist with special projects.
• Support students and assist with candidate visits and events.
• Conduct institutional research, prepare reports, and assist with financial planning and budget development.

Qualifications

• 10+ years of progressive administrative experience, preferably in a university or non-profit executive office.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational and communication skills, ability to prioritize tasks and work independently or collaboratively.
• Proficiency in MS Office and Google products, accounting, and budgeting skills.
• Ability to maintain confidentiality, work under pressure, and adapt to changing priorities.

Working Conditions

This position requires flexibility with schedule, including early mornings, evenings, and weekends as needed.

Diversity Statement

Case Western Reserve University is committed to Equal Opportunity and Diversity. We encourage individuals from diverse backgrounds to apply.

Reasonable Accommodations

If you require accommodations during the application and hiring process, please contact the Office of Equity for assistance.