Executive Aide

Job Description

We are hiring an Executive Aide to join the School of Medicine Dean's Office at Case Western Reserve University. As the Executive Aide, you will play a pivotal role in managing daily office operations, ensuring smooth functioning, and enabling the dean and chief of staff to focus on providing leadership for the school.

Responsibilities

• Manage calendars, travel arrangements, and information flow for the dean and chief of staff.
• Act as a liaison between academic units, administrative offices, and external contacts.
• Provide executive support, handle correspondence, and assist in strategic planning.
• Facilitate communication between the Dean's Office and students, faculty, and visitors.
• Conduct institutional research, prepare reports, and assist in financial planning and budgeting.

Requirements

• Minimum of 10 years of administrative experience, preferably in a university or non-profit setting.
• Associate's degree required, Bachelor's degree preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in MS Office, Google products, and budgeting.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

Working Conditions

This role involves handling short lead times, conflicting priorities, and complex office functions. Flexibility with schedule is required, including occasional early mornings, evenings, and weekends.

Diversity Statement

Case Western Reserve University is committed to Equal Opportunity and Diversity. We encourage applications from individuals of all backgrounds.

Reasonable Accommodations

Applicants requiring accommodations for the application process should contact the Office of Equity at 216-368-3066.