Executive Aide

Job Description

We are looking for an Executive Aide to join the School of Medicine Dean’s Office at Case Western Reserve University. As the executive aide, you will play a crucial role in managing the daily operations, facilitating communication, and providing comprehensive administrative support to the dean and chief of staff. This position requires a high level of independence and the ability to ensure that office functions run smoothly and efficiently.

Responsibilities

• Manage the dean and chief of staff's schedules and coordinate travel arrangements.
• Act as a liaison between the dean's office, academic units, and external contacts.
• Provide executive assistance to streamline administrative tasks for the dean.
• Participate in strategic planning and program implementation with the dean and chief of staff.
• Support School of Medicine students and assist with HR functions and special projects.

Requirements

• 10+ years of progressive administrative experience, preferably in a university or non-profit executive office.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office and Google products.
• Ability to work independently, collaborate with a team, and maintain confidentiality.

Working Conditions

This role involves working in a fast-paced environment with varying priorities and schedules. Flexibility and adaptability are key, as some early mornings, evenings, and weekends may be required.

Diversity Statement

Case Western Reserve University is committed to Equal Opportunity and Diversity. We welcome applicants from diverse backgrounds, including women, veterans, minorities, and individuals with disabilities.

Reasonable Accommodations

If you require accommodations during the application process, please contact the Office of Equity at 216-368-3066. We are dedicated to providing reasonable accommodations on a case-by-case basis.