Executive Aide - Matching Retirement Contributions

Job Description

We are looking for an Executive Aide to join Case Western Reserve University's School of Medicine Dean’s Office. This role involves managing the office operations independently to facilitate the dean and chief of staff in providing leadership for the school effectively. The ideal candidate will play a crucial role in coordinating schedules, handling communications, and supporting strategic planning initiatives.

Responsibilities

• Maintain calendars and coordinate travel arrangements for the dean and chief of staff.
• Act as a liaison between the executive team and academic/administrative units, handling sensitive information and problem-solving.
• Provide executive assistance, manage correspondence, and support faculty interactions.
• Participate in strategic planning, program implementation, and special projects.
• Support student interactions, candidate visits, and HR coordination.

Requirements

• 10+ years of administrative experience, preferably in a university or non-profit setting.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficient in MS Office, Google tools, and accounting/budgeting processes.
• Ability to work independently, collaborate effectively, and maintain confidentiality.

Working Conditions

This role involves managing short lead times, conflicting priorities, and utilizing office technologies extensively. Flexibility for early mornings, evenings, and weekends is required.

Diversity Statement

Case Western Reserve University promotes Equal Opportunity and Diversity. We encourage individuals from diverse backgrounds to apply.

Reasonable Accommodations

If you require accommodations during the application process, please contact the Office of Equity for assistance.