Executive Aide - Matching Retirement Contributions

Job Description

Company: Case Western Reserve University
Job Title: Executive Aide - Matching Retirement Contributions
Job Type: Full-time
Salary: Competitive

Position Objective:

Working with a high degree of independence, the Executive Aide for the School of Medicine Dean’s Office will manage the daily operations of the office to ensure smooth, effective, and efficient functioning, enabling the dean and chief of staff to focus on providing leadership for the school.

Responsibilities:

• Maintain calendars and coordinate travel for the dean and chief of staff.
• Act as a liaison between the dean and chief of staff and academic/administrative units.
• Provide executive support and assistance.
• Participate in strategic planning and program implementation.
• Serve as a link between the Dean’s Office and School of Medicine students.
• Assist with candidate visits, events, and HR tasks.
• Conduct institutional research and prepare reports.
• Aid in financial planning, budget development, and expense reconciliation.

Qualifications:

• 10+ years of progressive administrative experience.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational and communication skills.
• Proficiency in MS Office, Google products, and budgeting.
• Ability to work independently, prioritize tasks, and maintain confidentiality.
• Excellent problem-solving and customer service skills.

Working Conditions:

The role involves handling short lead times, conflicting priorities, and prolonged computer/telephone use. Flexibility with schedule required.