Executive Aide - PTO + Holidays

Job Description

We are looking for a dedicated Executive Aide to join Case Western Reserve University. As the executive aide for the School of Medicine Dean’s Office, you will play a key role in managing office operations efficiently to support the dean and chief of staff in their leadership roles within the school.

Responsibilities

• Maintain calendars, coordinate travel arrangements, and manage confidential information for the dean and chief of staff.
• Act as a liaison between the dean, chief of staff, academic units, and external contacts, handling sensitive and time-sensitive information.
• Provide executive assistance, participate in strategic planning, and assist with projects and events.
• Conduct research, prepare reports, assist with financial planning, and ensure office operations run smoothly.

Qualifications

• 10+ years of administrative experience, preferably in a university or non-profit executive office setting.
• Associate’s degree required, Bachelor’s degree preferred.
• Strong organizational, communication, problem-solving, and technology skills.
• Ability to work independently, prioritize tasks, maintain confidentiality, and adapt to changing environments.

Working Conditions

This role involves managing short lead times, conflicting priorities, and varied schedule requirements. Proficiency in Microsoft programs and flexibility in work hours are essential.

Diversity Statement

Case Western Reserve University promotes Equal Opportunity and Diversity in employment. We encourage applications from individuals of diverse backgrounds and abilities.

Reasonable Accommodations

Applicants with disabilities requiring accommodations during the application process can contact the Office of Equity for assistance.