Executive Aide - PTO + Holidays

Job Description

We are looking for an Executive Aide to join Case Western Reserve University on a full-time basis. As the executive aide for the School of Medicine Dean’s Office, you will play a crucial role in managing daily operations to support the dean and chief of staff in providing leadership for the school. This position offers a competitive salary along with PTO and holiday benefits. If you have a strong administrative background and are looking to work independently in a dynamic environment, this opportunity is for you.

Responsibilities

• Manage office operations efficiently and maintain calendars for the dean and chief of staff.
• Serve as a key point of contact for scheduling, mail handling, and confidential matters.
• Liaise between the leadership team, academic units, and external contacts.
• Provide executive support, assist with strategic planning, and manage special projects.
• Engage with students, assist with HR functions, and conduct institutional research.
• Contribute to financial planning, budget development, and reporting.

Qualifications

• 10+ years of administrative experience, preferably in a university or non-profit environment.
• Associate’s degree required; Bachelor’s degree preferred.

Skills

• Strong organizational and communication skills.
• Proficiency in office technologies and Microsoft programs.
• Ability to work independently, prioritize tasks, and handle confidential information.
• Excellent customer service and problem-solving abilities.

Working Conditions

This role involves managing short lead times, conflicting priorities, and complex office functions in a fast-paced environment that may require flexibility in working hours.

Diversity Statement

Case Western Reserve University is committed to Equal Opportunity and Diversity. We encourage applications from individuals of all backgrounds.

Reasonable Accommodations

If you require accommodations during the application process, please contact the Office of Equity.